getting to know ThinSoft for YMCA

The Membership Information module serves as the central hub for gathering data elements. Over 120 data elements are stored for each member, including the usual identifying information, plus a member photo, member type, critical dates, employer and demographic information, activity, child care data and payment information. Many reports, including Member Usage, Facility Usage, Member Retention and others, are included as a standard feature of the ThinSoft for YMCA application suite.

In addition to the standard reports, each data element captured on the Membership Information screens can be used to query the database for an instant view of the results of the search criteria. For example, if you wish to view the set of members who live in a certain zip code, by entering that zip code in the field and searching, you will instantly know the number and name of each record satisfying that criteria. If this set of data needs to be printed or further analyzed, this data can be exported to a spreadsheet format for additional study, manipulation, processing or reporting. Once this data is exported, other applications can use the data for creating labels and letters to members, creating ad hoc statistical reports and other management uses, as needed.

The Facility Access module is fully integrated with the Membership module. Front desk personnel use this module to process member access. Bar-coded member identification cards are scanned for facility entrance with the option of manual entry without card and centralized guest pass tracking. Usage statistics can be easily determined for member or sponsoring employer information. Authorized branch personnel can update member records, create photo ID’s and enroll new members using this integrated approach.

As member payments are processed using the payment processing screen, a full audit trail of shift, clerk and branch is provided as receipts and deposit tickets are created. Payments via cash, check or credit card are accepted with ease. As with all screens, help and lookup functions are always available. Links to the membership and child care payments screen are readily accessible for acceptance of these payments as well. Many reports are provided for reconciliation at shift end. An automated bank drafting process is implemented for ACH payments.

The Child Care module coordinates multiple center activities with close synchronization to the Membership module. Child Care Centers can register, invoice and accept payments through this module. In addition, facility, transportation parent and school rosters, income and enrollments reports, and statements are among the various reports provided in this module.

The Programs/Classes Registration module administers the class and program offerings of the organization. ThinSoft Programs allows for multiple class cycles, instances of classes within cycles and replication of cycles as needed.

Features:

• The ability to track multiple instructors and locations as well as class categories
  
• Utilization of class rosters and waiting lists
  
• Class payments integrated through the standard Payment Processing module
  
• Internet capability for browsing class offerings, with registration and payment on line for classes.

The Camp module was designed to manage the YMCA Storer Camps in Jackson, MI, and can easily handle the needs of most campground settings. ThinSoft Camp allows for individual as well as group registrations. It oversees meal requirements, residence assignments and availabilities and activity scheduling. Volunteer and skill tracking are also available. Reporting features include: fee cards, parent packs, activity schedules/rosters, cabin rosters, registration calendars, and various functions to expedite bulk mailings.

The Campaigning module assists in your organization’s fund raising projects. ThinSoft tracks campaign teams and volunteers as well as other personnel involved in fund raising. Each user can track correspondence to potential donors as well as track donation history and special attributes and YMCA specific history for each donor to maximize your useful knowledge. Campaigning allows for multiple billing types and billing frequencies for donations, as well as assisting in the delivery of individual thank you letters, if desired.

General Ledger is the central repository for all financial data gathered throughout the system. All corporate and branch financial data flows to this module. ThinSoft General Ledger provides on-line access to account balances, account activity, budgets, and reference tables. A full complement of monthly journals and conventional financial statements can be produced with confidence.

Features:

• Unlimited number of accounting periods
• User-defined accounting periods
• One-time, recurring, and reversing journal entries
• Options for past, present and future period posting and multiple open periods
• On-line inquiry for account analysis, balances, and activity
• Trial balance
• Income statements
• Balance sheets
• Budgets and comparative reporting
• Account activity reports
• Multi-period reports
• Multi-year reports
• Unlimited history
• On-line running totals
• Support for 30 digit account codes

Budget Tool was developed to meet the specific needs of a complex, multi-branch operation, but can be used effectively for all organizational sizes. It includes the ability to define multiple budget workbooks for maintaining and comparing an unlimited number of what-if scenarios, screens to update budgets, reports for monthly detail, yearly summary and comparative summaries with numerous choices for filtering, ordering and subtotaling by branch and other global criteria.

ThinSoft's 4GL technology and SQL relational database provides the ability to process large volumes of transactions quickly and accurately. Effective controls assure timely and accurate data entry and superior error detection.

Features:

• User-defined ledger accounts on per vendor basis
• User-defined tax codes for each vendor
• Multi-level tax options in most data entry screens and reports
• Automatic 1099 creation and printing
• Multiple pay to addresses for each vendor
• Vendor on-hold ability
• Summary or detail report options
• Vendor label printing
• Recurring invoice support
• User-defined account groups
• Automatic input validation
• On-line access to vendor activity and history
• Automatic invoice selection for payment
• Automatic discounting on invoice
• Automatic or manual check processing
• Partial payment processing
• Multiple checking account support
• Checking account reconciliation
• Reports by date range
• Check register
• Vendor ledger
• Cash requirements report
• A/P journal report
• Custom reports from relational database
• Supports 30 digit account codes and 6 character tax codes

ThinSoft’s Payroll is designed specifically for the requirements of a YMCA with the flexibility to accommodate nearly any type of payroll requirement while remaining simple to use. Most details are managed during setup and maintenance allowing automated day-to-day operations. Payroll data is well organized, thus making maintenance easy and intuitive.

ThinSoft’s Payroll permits the creation and processing of disbursements through fully automated or manual entries. Each record can contain individual or global limits for any deduction or obligation, while allowing user assigned "frequencies" for each application. Sick leave and vacation pay tracking are automated through managing the accrual and corresponding payment of these hours.

Features:

• Paperless design allowing for pay stubs and W-2’s to be distributed traditionally or via our online interface
• Integrated photo ID card printing
• Integration to ThinSoft Campaigning module for pledges to be collected via payroll deduction
• Integration to ThinSoft Campaigning module for pledges to be collected via payroll deduction
• Integrates seamlessly with ThinSoft Time & Attendance
• Automatically tracks retirement fund hours and eligibility
• Ability to report and transmit data to YERDI
• Deductions/obligations based on gross, taxable, FICA or FUTA wage base
• Custom tax table capability
• User-defined default rates and limits for Income, Deductions and Obligations
• User-defined Employee Types facilitate employee maintenance
• Expense/liability accounting supported
• Payroll generation from time cards or default values for employee
• Supports magnetic media reporting and electronic data reporting to SSA
• Easily modifiable tax tables
• Direct deposit capability with multiple accounts per employee
• Supports standard state withholding guidelines for 38 states
• Supports rapid customization of state withholding for non-standard states
• Global update of selected employee Income, Deduction, and Obligation code sets
• Federal and State Unemployment Reports
• Payroll Analysis Reports
• Employee Recap Reports
• Department of Labor reports

• Electronic time clock
• Ability to track multiple departments and pay rates
• Supervisor date editing abilities
• Scheduling per department/duty/task
• Supervisor sign-off procedures
• Can be used in conjunction with Payroll or by itself